Senior Executive Assistant – Human Resources

Summary:

The Senior Executive Assistant - Human Resources will primarily provide administrative support to EnPro’s support the CHRO & SVP, Human Resources. The successful candidate must exercise good judgment in a variety of situations, balance multiple priorities, and exhibit strong written and verbal communication, administrative, and organizational skills. The candidate must be able to handle matters with a critical sense of confidentiality and discretion. 

The Senior Executive Assistant – Human Resources role will have the following primary responsibilities: 

• Total management of Human Resources Leadership team calendars, including alignment and integration with the Master Calendar
• This role administratively supports the Human Resources team.
• Proactive identification and resolution of conflicting priorities across the department working with all key stakeholders. 
• Excellent attention to detail, formatting, neatness, etc., of key materials or other materials prepared for distribution internal and external to the HR team that are an overall reflection on the work quality of the team. 
• Manage complex and frequently changing travel arrangements, in addition to group logistics requirements for the HR and department-related travel. 
• Assume meeting planning responsibilities for the execution of department and HR meetings of various sizes and at various locations, including venue preparation, administrative support, logistics, lodging, etc. 
• Prepare electronic expense reports and manage department budget oversight. 
• Maintain department SharePoint sites. 
• Serve as a critical partner for all other company executive assistants in the planning and execution of joint projects, company-wide functions, and administrative back-up. 
• Proactively identify emerging department needs and perform other duties as required. 
• Support/backup recruitment process for the Corporate Office (i.e., coordinate interviews, initiate assessments/screenings/background checks, candidate correspondence, etc.)
• Support/backup new hire process for the Corporate Office (i.e., welcome letter, send new hire paperwork, input new hire into system, conduct/coordinate employee “launch” orientation, etc).
• Support/backup payroll process for the Corporate Office (i.e., data entry, reset passwords, run reports, independent review, etc.)
• Support/backup the planning/communication of activities (i.e., company events, support “FUN” committee, etc.)
• Support/backup enterprise-wide projects/initiatives (i.e., Annual President’s Awards, website and social media review, developing marketing material/surveys, etc.)
• Prepare, manage, and store documents as required.
• Overtime and travel may be required.  

Required Skills: 

Key attributes for success: 

• Strong interpersonal skills and professional demeanor required to work with high level leaders, board members and administrative staff 
• Excellent written skills with all forms of communication (inter-office, PowerPoint, external communications, etc.) 
• Excellent customer service skills, including an ability to respond to requests simply, calmly, courteously, and promptly 
• A high level of discretions and trustworthiness to handle sensitive and confidential matters 
• Excellent independent problem-solving skills and initiative 
• Ability to pull from internal and external resources to solve problems and complete tasks with minimal to no supervision 
• Excellent organizational skills, ability to be proactive, and an ability to handle detail 
• Ability to handle multiple tasks and to prioritize appropriately 
• Ability to anticipate and proactively address the needs of the CHRO, executive team and the HR department 
• Demonstrated time-management skills 
• Proven flexibility in a dynamic workplace 
• Willingness to assume responsibility and to follow through. 
• Excellent command of Microsoft Office applications Proficient in Microsoft Word, Excel, and PowerPoint.
• SharePoint experience needed.

Required Experience: 

Pre-requisites and skills required: 

• Associates degree or equivalent work experience
• Minimum of eight to ten years’ experience supporting, preferably supporting C-level Executives
• Proven track record in a fast-paced, performance driven environment 
• Good judgment with a high degree of tact, diplomacy, and integrity required.
• Ability to anticipate needs, think critically and offer solutions.
• Highly organized with a strong attention to detail and strong calendar management skills
• Professional demeanor, strong judgment and maturity.
• Required to have exceptional communications skills, both verbal and written.
• Strong interpersonal skills and ability to connect with people at all levels.